Effective Date: 30/9/2025
Company Name: Fractional Recruitment Ltd (“we,” “our,” or “us”)
We value your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and protect information when you visit our website or use our recruitment services.
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1. Information We Collect
We may collect and process the following types of information:
(a) Information you provide directly
Contact details (name, email, phone number, address).
Professional details (CV, LinkedIn profile, qualifications, employment history, skills, references).
Recruitment preferences (availability, location, day/hourly rates, desired roles).
Documents for compliance (IDs, right-to-work, tax information, certificates).
(b) Information we collect automatically
Website usage data (IP address, browser type, operating system, referring pages).
Cookies and similar tracking technologies (see Section 10).
(c) Information from third parties
References from former employers or colleagues (with your consent).
Background check providers (if applicable).
Publicly available sources (e.g., LinkedIn, professional directories).
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2. How We Use Your Information
We process your personal data for the following purposes:
To assess your suitability for job opportunities.
To introduce you to clients seeking talent.
To manage placements, assignments, and contractual arrangements.
To communicate with you regarding opportunities, updates, or compliance requirements.
To improve our website and recruitment services.
To comply with legal or regulatory obligations.
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3. Legal Basis for Processing
We rely on the following lawful bases under GDPR:
Consent – where you agree to us storing and processing your details.
Contract – where processing is necessary for the performance of a contract.
Legitimate Interests – e.g., providing recruitment services to candidates and clients.
Legal Obligation – to comply with right-to-work checks or tax obligations.
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4. Sharing Your Information
We may share your data with:
Clients seeking candidates for fractional or contract roles.
Trusted service providers (e.g., IT systems, ATS/CRM software, payroll services).
Legal, regulatory, or government authorities where required by law.
We do not sell or trade your personal information.
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5. International Transfers
Where data is transferred outside the UK/EU, we ensure appropriate safeguards (such as Standard Contractual Clauses or equivalent frameworks) are in place to protect your personal data.
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6. Data Retention
Candidate data: kept for 2 years from last contact, unless you request deletion.
Client data: retained for the duration of the business relationship and as required by law.
Compliance documentation (e.g., right-to-work checks): stored in line with statutory requirements.
You may request earlier deletion at any time (see Section 8).
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7. Data Security
We take appropriate technical and organisational measures to safeguard personal data, including:
Encrypted cloud storage and secure servers.
Role-based access controls.
Regular system audits and backups.
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8. Your Rights (GDPR & Data Protection)
You have the right to:
Access your personal data.
Request correction or updates.
Request erasure (“right to be forgotten”).
Restrict processing.
Object to processing.
Request data portability.
Withdraw consent at any time (where applicable).
To exercise your rights, contact us at: [Insert Contact Email].
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9. Third-Party Links
Our website may contain links to third-party websites. We are not responsible for their privacy practices and encourage you to review their policies separately.
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10. Cookies & Tracking
We use cookies to:
Improve website functionality.
Analyse traffic and performance.
Personalise user experience.
You can manage cookie preferences via your browser settings.
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11. Changes to This Policy
We may update this Privacy Policy periodically. Any significant changes will be posted on our website with a revised effective date.
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12. Contact Us
If you have any questions about this Privacy Policy or how we process your data, please contact us:
Fractional Recruitment Ltd
Email: [Insert Business Email]
Address: [Insert Registered Office Address]
Phone: [Insert Business Number]
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Copyright © 2025 Fractional Recruitment - All Rights Reserved.